CP 3.4 – Name and title files in a helpful way
Why is this important?
The name and title of your document is important as it will help users of assistive technology to locate the file in a folder or when open in an application with other files.
Use a filename that is easily read and understood
• If you cannot use spaces in your filenames, substitute underscores or dashes for spaces;
• If you have a lot of documents belonging to a series, put the most identifiable content towards the front of the filename to allow users to quickly find the most appropriate document amongst a list of many;
• Avoid using special or reserved characters such as @, ., ~, *, in filenames, as they will not be supported by all operating systems and may cause confusion when announced by screen readers. Alternatively, they may be ignored completely.
Provide a “title” for the document
- Add this by going to “File”; “Properties”; “Summary”;
- The title can be the same as the main heading.
Example of bad practice
The non-unique part is at the front of the filename; spaces have been removed from between individual words but not replaced with any other characters; a full-stop has been used in the reference number; the unique, descriptive part of the file name has been shortened so much that it no longer accurately reflects the content.
Example of good practice
The unique content is at the front of the filename and accurately reflects the content; spaces have been removed from between individual words and replaced by underscores and dashes; the full-stop in the reference number has been replaced by a dash; the non-unique part is at the end.
References for this section
- 2.4.2 Page Titled (A)
EN 301 549 v 2.1.2
- 9.4.2 Page Titled